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User Login
Registering with Imagefile Ireland is easy to do.
User area > Log in > Register.

Quick Tips: Make your user name easy to remember – i.e. your first & last name together. Your password is case sensitive and must have 8 digits ( letters & numbers ).
Tick on “remember my user name” and the system will remember it so you don’t have to.
Click on Business Account if you want larger files for your comps and more flexibility with payment.

You must have previously registered on this site in order to be able to log in. Click log in at the top of the screen to log in.

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Forgotten password
User area > Recover Password> enter your E-mail address >
Tick box: ” I have read and accepted the Terms & Conditions of this website and its Privacy Policy” > Accept.

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Profile modifications
You can update the information contained in your Profile at any time.
User area > Modify Profile
Modify any of the fields you wish, and then click on Accept at the bottom of the page in order for the changes to be effective.
Quick Tips : if you have proceeded to modify some fields, and change your mind about the modifications, you can restore the original information (if you haven’t yet clicked on Accept) by clicking on Undo Changes.

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The difference between Royalty Free & Rights Managed images
If you license Royalty-free images or purchase Royalty-free CD-ROMs, you obtain the use of these images for a one-time flat fee. Royalty-free images are ready for use in multiple projects such as advertising, leaflets, packaging, internet and multimedia uses, and more.

There are very few restrictions placed on how you can use these images (however please review the Royalty-free licensing terms). Royalty-free prices for single images are based on the size of the digital file you are purchasing and not their specific use. Click on the image to see pricing.

If you license Rights Managed images, you are doing so for specific pre-defined usages according to your own requirements. The licensing fees are based on several factors such as the usage, industry, duration, media, circulation and geographic distribution. You are typically granted a one-time usage rights (though this can be negotiated according to your needs), and you must follow Imagefile’s Rights Managed Licensing Terms for such usage.

By using Rights Managed, you are assured that there is limited usage of the image; you can even request exclusive rights to an image to eliminate its simultaneous usage by other agencies and competitors.

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Searching by Keyword, Image number & Photographer
If the result of your search is too extensive and you would like to improve your search results, you only need to add the following three words AND OR or NOT after the first word entered into the search criteria.

Quick Tips: Let’s say you need an image of a child with glasses -
Keywords should be child AND glasses NOT “drinking glasses” NOT sunglasses

Remember that if you click on an image you can see the keywords that describe the image. If in your search you find images whose criteria do not fit with your search, click on the image; identify the keyword that doesn’t interest you and include it into your search preceded by “NOT”, to reduce the amount of superfluous imagery.

Write combined words in between quotation marks (e.g.: “New York, marine mammals”) and add logical operators if necessary (e.g.: “New York AND police”).

Use the asterisk (*) as a wildcard (e.g.: write sho* to automatically include words like shower, shout, shoe, shore etc. in your search. You may also use the wildcard at the beginning of words (e.g.: *board will include words like snowboard, blackboard, etc.).

To search for a Rights Managed image:
Tick Boxes for Rights Managed; Speciality Category i.e. Historical & Fine Arts; format; image orientation.
To search for a Royalty Free image:
Tick Boxes for Royalty Free; Speciality Category i.e. Historical & Fine Arts; format; image orientation.

If you choose to include both Rights Managed and Royalty Free images, search results will be displayed within 3 tabs: Total images, Rights Managed search results and Royalty Free search results.

Enter either singular or plural forms; both will be searched.

Use the infinitive or the gerund for verbs.

Use the asterisk (*) as a wildcard (e.g.: write sho* to automatically include words like shower, shout, shoe, shore etc. in your search. You may also use the wildcard at the beginning of words (e.g.: *board will include words like snowboard, blackboard, etc.).

Quick Tips: Image number search tips: Enter as many image codes as you want, separated by a comma and without any spacing. e.g. 4576,2900.
If you enter an erroneous image code, you will not be shown any error messages as long as you have entered at least one correct code.

Photographer search tips : Write the photographer’s last name. When searching for more than one photographer write or between each name (e.g.: Coll OR Yarvin).

If you are using a combined name concept in your search, write it in quotation marks (e.g.: Jaume Gual, Butch Martin).

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Using the lightboxes

You must log in to use the lightbox facility
User area > Log in > Lightboxes

To create a lightbox
Click Lightboxes on the top menu > New > Enter title > Save

Adding an image to a lightbox
Click on Link below your chosen image “Add to Lightbox” and the lightbox at the bottom of the screen will show 1 image.

Lightbox list
You may create as many lightboxes as you need. Your lightboxes will be waiting for you when you come back but not for ever: they have and expiry date and, if you don’t change it later, will be kept on our system for only 6 months since the date they were created. You can sort your lightboxes alphabetically by title, client or project, by date, or by number of images; furthermore, you may sort in ascending or descending order: just click on the column name to alternate between ascending/descending order. If you wish to hide the lightbox list, press > Hide lightbox list; in order to show it back, press > Show lightbox list.

Active lightbox
In the listing, you will see highlighted in bold and white background your active lightbox. Whenever you are on a search results page and you add images to your lightbox, those will be added to your active lightbox. Click on a lightbox’s name to set it as the active one. If you create a new lightbox, it will become the active one. You cannot have more than one active lightbox at the same time.

Lightbox details
Lightboxes can have a title, a client name, a project name and some notes; these details can be entered when a new lightbox is created or at any time by pressing > Modify details; at this point, you may also change the expiry date and set it to 6 months from now.

Acting over a group of images at a time
If you wish to act over a group of images at a time, you may select them all first by ticking the box underneath each thumbnail. There are 3 actions you may perform over a group of images: remove them from your lightbox, copy them to your shopping cart or copy them to another lightbox.
To copy them to another lightbox, choose the target lightbox > Copy.

To assist in selecting groups of images, there are two buttons at the beginning of the thumbnail section, which let you select. Check All and Clear All.

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Send your lightbox of images by email to a colleague (or to Imagefile)
Login>Lightboxes > Click lightbox you require > Send > Fill in details in box below > Send

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Using the shopping carts

This is the icon for the image shopping cart. (Top right of screen)
This is the icon for the CD shopping cart. (Top right of screen)

To add images to your image shopping cart : Click ‘Add to shopping cart’ under selected image.

To add CD-ROMs to your shopping cart : click on any image to view whether it is available on a CD-ROM > Add CD-ROM to shopping cart.

The images or CD-ROMs you place in your shopping carts will be saved for you until your next visit, or until you purchase the contents or decide to remove the contents from the shopping carts.

You can review and purchase the images or CD-ROMs in your shopping carts at any time by clicking on the appropriate shopping cart icon at the top of screen.

Quick Tips : click on any CD within the CD store and then on Buy CD-ROM.

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Send your shopping cart of images by email to a colleague (or to Imagefile)
Click on the icons located at the upper right hand side of your screen to view the contents of your shopping cart.
Select shopping cart > email images

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Business Accounts
A ‘Business Account’ with Imagefile will allow you to purchase images using e-commerce and have the cost applied to your credit account with Imagefile. The advantage of a Business Account is that images can be purchased on line at anytime without the necessity of a credit card. You must be registered to apply for a ‘Business Account’. Please call us in Dublin 01 832 0845 for more details.

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Buying an image using e-commerce
You must be registered to purchase by e-commerce. If you do not have a ‘Business Account’ with Imagefile you will be asked for credit card details. We accept Visa, Mastercard and Laser.

Identify the image you wish to purchase > Click on the image to check the details.
Click add to shopping cart under the image> Click the shopping cart on the top menu. (left hand cart > Check the contents of the shopping cart are correct > Click ‘Price Quote and Purchase’
From here on, follow the on screen instructions. The pricing procedure for rights managed images is different to royalty free images and you will be guided through the correct procedure. Your progress through the purchase process is also shown graphically.

When the transaction is complete click ‘My Images’ on the top menu and then click ‘See images’. Your images are kept safely for you in your personal archive. You can download them when ever you need them in the future. (Red download arrow under each image).

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Buying a CD using e-commerce
You must be registered to purchase by e-commerce. If you do not have a ‘Business Account’ with Imagefile you will be asked for credit card details. We accept Visa, Mastercard and Laser.

Identify the CD title you wish to purchase > Click on the title to check the details > Click BUY CD-ROM >

Click the shopping cart on the top menu. (right hand cart with CD) > Check the contents of the shopping cart are correct > Click ‘Continue Purchase’ > choose between physical CD-ROM or virtual CD- Rom> Check that your order is correct and that you agree to the End Use License Agreement > Purchase.

If you have a previously agreed Business Account (for on-line purchases) the cost of your purchase is applied to your credit account at Imagefile, if not, you will be asked for credit card details.

When the transaction is complete click ‘My Images’ on the top menu and then click ‘See images’. Your images are kept safely for you in your personal archive. You can download them when ever you need them in the future. (Red download arrow under each image).

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Return & Refund Policies

Rights Managed Images:
If any licensed Rights Managed Image is not reproduced by you in any way, you may, within thirty (30) days from the invoice date, request in writing, the cancellation of the License. Imagefile may then proceed to cancel the Invoice and issue a full credit to your account or credit card.
No cancellations will be accepted after thirty (30) days and the full invoice amount must be paid.

Royalty Free Single Images:
No invoice cancellation will be accepted for individually licensed Royalty Free images and the full invoice amount must be paid.

Royalty Free CD-ROMs:
No invoice cancellation will be accepted for any Royalty Free CD-ROM purchased, no matter whether they are Physical or Virtual CD-ROMs. Returns will only be accepted in case of defective CD-ROMs.

In order to initiate the refund process, send us an email at admin@imagefile.ie clearly indicating the following information:
1. Name, last name, telephone number and email address
2. The reason for your return
3. The product code and CD-ROM
4. The invoice number

To initiate any refund process, we must receive all details mentioned information.
Upon receipt of this information, we will send you a legal document which you will need to sign and return to us, and which will confirm that you have not used nor downloaded any image contained in the CD-ROM.

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Image Resolutions

500KB (500×330 pixels) Only suitable for digital use.

1MB (768×512 pixels) gives approximately 6cm x 4cm or 2 ins x 1.5 ins at 300 dpi.

2MB (1025×685 pixels) gives approximately 8cm x 6cm or 3 ins x 2 ins at 300 dpi.

6MB (1800×1200 pixels) gives approximately 15cm x 10cm or 6 ins x 4 ins at 300 dpi.

10MB (2153×1647) gives approximately 21cm x 14cm or 8 ins x 5 ins at 300 dpi.

26MB (3600×2500 pixals) gives approximately 31cm x 20cm or 12 ins x 8 ins at 300 dpi.

50MB (5100×3400 pixels) gives approximately 43cm x 28cm or 17 ins x 11 ins at 300 dpi.

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